Admissions Arrangements

St John’s Meads Church of England Primary School is an academy within the Diocese of Chichester Academy Trust. As such the Trust is the Admission Authority responsible for all decisions in connection with admitting pupils and for the publication of Admission Arrangements which explain how the admissions process will be applied. The trust delegates the responsibility for admissions to the Governing body of the school.  The Arrangements has been written after consultation with the Diocese, Local Authority, Admissions Forum and other schools in the area. St John’s Meads has a Christian ethos and aims to provide a caring environment in which pupils are encouraged to reach their full potential in academic work and a wide range of extra-curricular activities.

Admissions Contact
School Tel 01323 730255
 Headteacher  Mrs Katherin Weeks
Chair of Governors Mrs Jan Meyer

Admission Open Days for September 2022 Admissions

Please call the school office to book your visit.  

Wednesday 10th November 2pm:

Thursday 11th November 9.30am

Monday 15th November 5pm


East Sussex Guidance on School Admissions

SJM Admission Arrangements 2022

Clergy Reference Form 2022

Allocations for places to Reception Class 2021 and previous years

During the COVID19 pandemic, churches and other religious buildings have been closed by law for public worship and for other uses.

Since the school’s over-subscription criteria include church attendance, (at a specified frequency and period of time) parents and their children are unable to meet this criterion under the terms of our current admissions arrangements.

“In the event that during the period specified for attendance at worship the church has been closed for public worship and has not provided alternative premises for that worship, the requirements of these admissions arrangements in relation to attendance will only apply to the period when the church or alternative premises have been available for public worship”.

Latest Guidance on Admissions Variant- Diocese of Chichester Education Dept

If you have any questions regarding this variant please contact the school office by email:

East Sussex operates a co-ordinated admission scheme for primary schools. Applications should be made on the East Sussex County Council application form completed in accordance with the information provided in its School Admissions Booklet, available online via the East Sussex website.

Key dates for applications

  • Apply online from 12 September 2020
  • Closing date for applications: 15 January 2021
  • Allocation decisions sent on (offer date): 16 April 2021
  • Appeal hearings: June and July 2021
  • Induction days: summer term 2021

Accepting the place allocated for September 2021

You will be contacted by the local authority on the National Offer Date: 16th April

After this the school will contact you with an acceptance form.  If you do not hear from your allocated school within 10 days, please contact the school.

East Sussex Guidance on School Admissions

SJM Admission Arrangements 2022

Clergy Reference Form 2022

In Year Applications 

Parents who are interested in a place for their child during a school year should contact the school office to check the availability of places.  If places are available in any class, parents must make an online application with the local authority before a place is considered or offered by the Governing Body.  Places are allocated according to the strict guidelines of the Admission Arrangements and Policy of the school.

In Year application via the Synergy portal on the local authority website:

Deadline for Appeals for In Year Places: Within 25 days of being told your application was unsuccessful. The Appeal will be within 30 days of the school receiving the appeal form.

Starting school

Children reach compulsory school age at the start of the school term following their fifth birthday. This means they must attend school on a full time basis from this point. Children are able to start school in the September before their fifth birthday.

If your child turns five between:

  • 1 September 2021 and 31 December 2021 they are allowed to start school at the start of term one (full or part time) and must be attending full time at the start of term three.
  • 1 January 2022 and 31 March 2022 they are allowed to start school at the start of term one or term three (full or part time) and must be attending full time at the start of term five.
  • 1 April 2022 and 31 August 2022 they are allowed to start school, at the start of term one, term three or term five either full or part time.

Department for Education Guidance ‘Advice on the admission of summer born children’

School Appeals

St John’s Meads Church of England  Primary School is an academy within the  Diocese of Chichester Academy Trust.

The School’s Local Governing Body is the admissions authority responsible for the admission arrangements and its implementation. An independent panel will hear appeals.  To find out more about the Appeals Procedure, please follow the link below.

Appeal Procedures and Guide

Appeals for infant classes

You need to go through the same process if you’re appealing a decision about an infant class. In reception, year 1 and year 2, the class size is limited to 30.

Your application can be turned down if all the classes already have 30 children.

Your appeal could be successful if:

  • giving your child a place will not increase the class size above the limit
  • the admission arrangements have not been properly followed
  • the admission criteria do not comply with the school admissions code

Appealing a school’s decision 

Appeal Deadline
Primary Appeals Tuesday 18th May 2021 Children starting Reception Year or Year 3 from September 2021 onwards
In Year Appeals Within 25 school days of being told your application was unsuccessful All applications that are not part of the main primary, junior or secondary intake in September.  This could be any year group at any time of year.

You’ll be sent a letter with the decision about your child’s school from the local authority. If your child is refused a place, you can appeal against the decision. The letter will tell you how to lodge an appeal. You can only appeal once against a rejection.

Preparing your appeal

The admission authority for the school must allow you at least 20 school days to appeal from when they send the decision letter.

The admission authority will set a deadline for submitting information and evidence to support your appeal.

If you submit anything after the deadline, it might not be considered and may result in delays to your hearing. or 01323 730255

An Independent Panel will hear Appeals. The Governing Board coordinates with the local authority

Waiting Lists – General Information

Parents may ask for their child to be placed on waiting lists where it has been necessary to restrict entry to a particular year group.

Children can be placed on more than one waiting list but only for schools which were named on the school application form. An application must be completed with the local authority before a child can be placed on the waiting list.

How Waiting Lists Work

Waiting lists must follow the School Admission Arrangements/Policy criteria for entry.

It can be expected therefore that a child’s position on any waiting list can change as other pupils join or leave the list whilst it is running.

Applying to join the Waiting List

Contact the Headteacher, Mrs Katherin Weeks by emailing the school office in the first instance

Waiting lists will run until the end of the *2nd term in which the application is processedYou will need to inform the school if you wish to extend this time.

Parents can ask at any time where their child features on a waiting list.

*2 terms 1st September to 31st December: 1st January to 30th April: 1st May to 31st August:

If a place becomes available, parents will be notified in writing and given 14 days to decide to accept or decline the place.

If the child stays at his or her current school, he or she will be removed from the waiting list and the vacancy offered to the next child.


 East Sussex County Council – Admissions
 Infant Class Size Legislation